ChatGPT for Small Business: 40 Prompts to Save Time, Win Customers & Grow Revenue

Write 30 Instagram captions for a [business type] — [brief description of what you sell/do]. Mix educational, promotional, and personality-driven posts. Include relevant hashtags for each. Tone: [casual/professional/bold].

Write a Google Business Profile post for [business name] announcing [offer/event]. Keep it under 300 words. Include a clear call to action and make it sound local and genuine, not like a press release.

Generate 10 email subject lines for a [campaign type — e.g., Black Friday sale / new product launch / re-engagement] campaign for a [business type]. Prioritize open rates. Mix curiosity, urgency, and direct benefit angles.

Write a Facebook ad for [product/service] targeting [audience — e.g., women 35–50 who own small businesses]. Include a headline (under 40 chars), primary text (under 125 chars), and a description. Goal: drive clicks to a landing page.

Create a 30-second video script for [platform — TikTok/Instagram Reels/YouTube Shorts] about [topic]. Hook in the first 3 seconds. End with a clear CTA. Write exactly what I'd say out loud — no stage directions needed.

Generate 5 blog post ideas for a [niche] business that have a real chance of ranking on Google. For each idea, include: the target keyword, the post angle, and why someone would search for it.

Write a product description for [item — include name, key features, and what makes it different]. Target buyer: [describe your customer]. Focus on benefits over features. End with a conversion-focused CTA. Under 150 words.

Create a [holiday — e.g., Mother's Day / Black Friday / New Year] promotion announcement for [business name]. Include the offer details: [discount/bundle/freebie]. Write versions for: email, SMS, and Instagram caption.

Write a professional, empathetic response to a negative Google review for a [business type]. The customer complained about [issue]. Acknowledge the problem without being defensive. Offer a resolution. Keep it under 100 words.

Draft a follow-up email to a customer of [business name] who hasn't purchased in [X months]. Don't be pushy. Remind them of what they loved, share something new, and include a soft incentive to return.

Write a FAQ page for a [business type] covering the top 5 questions customers ask before buying. Answer each in 2–3 sentences. Tone: [friendly/professional]. Include a CTA at the end.

Create an auto-reply message for new customer inquiries for [service type]. Set expectations (response time, next steps). Keep it warm, not robotic. Under 80 words.

Write a refund/complaint resolution email for [business name] to send when a customer is unhappy with [specific issue]. Goal: keep the customer. Acknowledge. Offer a solution. Leave the door open for future business.

Draft a "thank you for your purchase" email for [business name] sent after someone buys [product/service]. Include genuine appreciation, delivery/next steps info, and a soft upsell to [related product/service]. Under 200 words.

Write a 5-question customer satisfaction survey for a [business type]. Questions should uncover: what they loved, what could improve, what nearly stopped them from buying, and their likelihood to refer. Add an intro sentence and a closing thank-you.

Create a win-back email campaign (3 emails) for lapsed customers of [business type] who haven't engaged in [timeframe]. Email 1: check-in. Email 2: value reminder + offer. Email 3: last chance. Keep each under 150 words.

Write a sales script for cold calling [target customer type — e.g., local restaurant owners] to pitch [product/service]. Include: opening hook, qualifying question, value prop, 2 objection responses, and a close. Conversational, not robotic.

Create a pitch deck outline for [product/service] targeting [investor type / client type]. Include: problem, solution, market size, how it works, proof/traction, pricing, and CTA. 10 slides max.

Write 3 upsell lines for [product/service] to use at checkout — either as a pop-up, a spoken line, or an email trigger. Each upsell should feel like a natural next step, not a hard sell.

Generate 5 responses to the pricing objection "That's too expensive" for a [service type] business. Each response should redirect to value, not discount. Tone: confident, not defensive.

Write a referral program announcement for [business name]. Explain the offer: [referrer gets X / new customer gets Y]. Include versions for: email blast, social post, and in-store/on-site signage.

Create a limited-time offer campaign for [product/service]. The deal: [describe the offer]. Write: a landing page headline, email subject line, email body, and a 3-day countdown SMS sequence.

Draft a partnership proposal email to a [complementary business type — e.g., wedding venue, local gym]. From: [business name]. Propose a cross-promotion or referral arrangement. Keep it under 200 words. Professional but direct.

Write a "we're running a deal" SMS blast for [promotion] at [business name]. Under 160 characters. Include the offer, urgency, and a short link placeholder. Make it sound human, not spammy.

Write a job description for a [role — e.g., part-time social media manager] at a [business type]. Include: responsibilities, qualifications, compensation range, and what makes working here worth it. Tone: direct and real, not corporate fluff.

Create a first-week onboarding checklist for a new [role] at a [business type]. Cover: paperwork, systems access, introductions, key training, and first-week goals. Format as a day-by-day checklist.

Write a performance review template for a [role] at a small business. Include sections for: achievements, areas for improvement, goal-setting for next quarter, and a rating scale. Keep it fair, actionable, and under 1 page.

Draft a workplace policy for [topic — e.g., remote work / social media use / time off requests] at a small business with [X employees]. Clear, professional, fair. Under 500 words.

Create a weekly operations meeting agenda for a team of [size] at a [business type]. Cover: wins from last week, blockers, priorities for this week, and a standing KPI review. Time-boxed to 30 minutes.

Write standard operating procedures (SOP) for [process/task — e.g., handling a customer complaint / opening the store / processing an online order]. Step-by-step. Anyone should be able to follow this without asking questions.

Generate a supplier negotiation email for [product/material] from [business name]. Goal: [lower price / better terms / net-30 payment]. Tone: professional, collaborative, not confrontational. Include a specific ask and a reason.

Draft a contractor agreement outline for a [service type] freelancer/contractor working with [business name]. Include: scope of work, payment terms, IP ownership, confidentiality, and termination clause. This is a starting framework, not legal advice.

Write a 90-day growth plan for a [business type] with the goal of [specific goal — e.g., increasing monthly revenue by 20% / growing email list to 1,000 subscribers]. Break it into 3 monthly phases. Be specific about tactics, not just categories.

Create a SWOT analysis for a [business type] in [city/market]. Include: 4 strengths, 4 weaknesses, 4 opportunities, 4 threats. Be honest. Don't just list generic items — make it specific to this type of business.

Generate 10 ways for a [business type] to increase revenue without running paid ads. Focus on organic, relationship-based, and product-based strategies. Be specific — no generic advice.

Write a competitor analysis framework for a [niche] business. Include: what to evaluate (pricing, positioning, content, reviews, offers), where to find the data, and how to turn insights into competitive advantages.

Create a detailed customer persona for [business type]'s ideal buyer. Include: demographics, psychographics, biggest pain points, what they've tried before, where they spend time online, and what would make them buy today.

Write a brand positioning statement for [business name] — a [business type] that [what you do] for [target audience]. Use the format: "For [audience], [business name] is the [category] that [key benefit] because [reason to believe]."

Generate 7 ideas for a customer loyalty program for a [business type]. For each idea include: the mechanic (how it works), the reward, and why customers would actually care. Avoid generic punch-card suggestions.

Create a 12-month content calendar outline for a [business niche] brand. For each month, suggest: 1 hero content theme, 3 content formats, and 2 promotional moments to tie in. Big picture, not day-by-day.