ChatGPT for Event Planners: 35 Prompts to Manage Vendors, Write Better Proposals & Book More Events

You are a professional event planner writing a full event proposal for a prospective client.

[EVENT_TYPE: Corporate awards dinner / Wedding reception — choose one]
[CLIENT_NAME: [CLIENT_NAME]]
[EVENT_DATE: [EVENT_DATE]]
[GUEST_COUNT: [GUEST_COUNT]]
[VENUE: [VENUE_NAME]]
[BUDGET_RANGE: [BUDGET_RANGE]]
[SPECIAL_REQUIREMENTS: [SPECIAL_REQUIREMENTS]]

Write a complete event proposal including:
1. Executive summary (2–3 sentences)
2. Scope of services
3. Proposed event timeline (pre-event, day-of, post-event)
4. What's included vs. not included
5. Three pricing tiers (Essential, Premium, Full-Service) with brief descriptions of what each includes
6. Next steps / how to proceed

Professional tone. Formatted with clear headers. Client-facing ready.

You are an event planner writing a follow-up email after an initial discovery call with a prospective client.

[CLIENT_NAME: [CLIENT_NAME]]
[EVENT_TYPE: [EVENT_TYPE]]
[EVENT_DATE: [EVENT_DATE]]
[KEY_DETAILS_DISCUSSED: [KEY_DETAILS_FROM_CALL]]
[NEXT_STEP: Send formal proposal / Schedule a venue tour / Review package options]
[TONE: Warm, enthusiastic, professional]

Write a follow-up email (under 200 words) that:
- Thanks them for their time
- Recaps 2–3 key points from the conversation
- Confirms the next step with a specific CTA
- Makes them feel confident they're in capable hands

You are an experienced event planner responding to a prospective client who said your pricing is too high after receiving your proposal.

[CLIENT_NAME: [CLIENT_NAME]]
[EVENT_TYPE: [EVENT_TYPE]]
[YOUR_QUOTED_PRICE: $[QUOTED_PRICE]]
[THEIR_STATED_BUDGET: $[CLIENT_BUDGET]]
[KEY_VALUE_DIFFERENTIATORS: [WHAT_MAKES_YOUR_SERVICE_WORTH_IT]]

Write a confident, non-defensive reply email that:
1. Acknowledges their concern without apologizing for your pricing
2. Reframes the value (not just cost) of what they're getting
3. Offers one alternative (a scaled-down package or a payment plan) without underselling your core service
4. Closes with an invitation to keep the conversation going

Tone: Confident, warm, zero desperation.

You are an event planner responding to a first inquiry email from a potential client.

[CLIENT_NAME: [CLIENT_NAME]]
[EVENT_TYPE: [EVENT_TYPE]]
[EVENT_DATE: [EVENT_DATE]]
[HOW_THEY_FOUND_YOU: [REFERRAL / GOOGLE / INSTAGRAM / OTHER]]
[YOUR_AVAILABILITY: [AVAILABLE / NEED_TO_CHECK]]

Write a warm, energetic first-touch reply (under 150 words) that:
- Confirms you received their inquiry and you're excited about their event
- Asks 2 qualifying questions to move the conversation forward
- Proposes a discovery call with a soft CTA
- Feels personal, not templated

Tone: Excited but professional. Zero corporate-speak.

You are an event planner sending a summary email after a client has signed a retainer agreement.

[CLIENT_NAME: [CLIENT_NAME]]
[EVENT_TYPE: [EVENT_TYPE]]
[EVENT_DATE: [EVENT_DATE]]
[RETAINER_AMOUNT: $[AMOUNT]]
[NEXT_MILESTONE: [NEXT_MEETING / VENUE_TOUR / VENDOR_INTRO_CALL]]
[CONTRACT_SIGNED_DATE: [DATE]]

Write a confirmation email that:
- Thanks them for officially signing on
- Summarizes what happens next (your onboarding process)
- States the next scheduled touchpoint
- Reassures them they made the right decision

Tone: Professional, warm, momentum-building.

You are an event planner reaching out to a past client to ask for referrals.

[CLIENT_NAME: [CLIENT_NAME]]
[EVENT_YOU_PLANNED: [EVENT_TYPE] on [EVENT_DATE]]
[SPECIFIC_WIN: [ONE_MEMORABLE_DETAIL_FROM_THEIR_EVENT]]
[INCENTIVE_IF_ANY: [REFERRAL_DISCOUNT / GIFT_CARD / NONE]]

Write a referral request email (under 200 words) that:
- Leads with a warm personal callback to their event
- Makes the ask feel natural, not transactional
- Gives them one easy action (forward an email / share your Instagram / drop your name)
- Optionally mentions any referral incentive

Tone: Genuine, grateful, low-pressure.

You are an event planner requesting a testimonial from a client whose event just wrapped.

[CLIENT_NAME: [CLIENT_NAME]]
[EVENT_TYPE: [EVENT_TYPE]]
[EVENT_DATE: [EVENT_DATE]]
[HIGHLIGHT: [ONE_SPECIFIC_MOMENT_OR_WIN_FROM_THE_EVENT]]
[REVIEW_PLATFORM: Google / The Knot / WeddingWire / Your Website]

Write a testimonial request email that:
- Opens with a warm reflection on a specific moment from their event
- Makes the ask feel easy and low-commitment (3–5 sentences, 5 minutes)
- Provides a direct link or simple instruction for where to leave the review
- Closes with genuine gratitude

Tone: Heartfelt, conversational, appreciative.

You are an event planner sending a pre-event confirmation to a vendor.

[VENDOR_NAME: [VENDOR_NAME]]
[VENDOR_TYPE: [FLORIST / DJ / CATERER / PHOTOGRAPHER / OTHER]]
[EVENT_DATE: [EVENT_DATE]]
[VENUE_ADDRESS: [VENUE_ADDRESS]]
[LOAD_IN_TIME: [TIME]]
[SETUP_LOCATION: [SPECIFIC_AREA_OR_INSTRUCTIONS]]
[PARKING_NOTES: [PARKING_DETAILS]]
[POINT_OF_CONTACT_DAY_OF: [NAME + PHONE]]

Write a professional logistics confirmation email (under 250 words) covering all of the above. Include a summary checklist at the bottom for the vendor to confirm receipt. Tone: Clear, organized, collaborative.

You are an event planner creating a venue walkthrough checklist for day-of use.

[VENUE_NAME: [VENUE_NAME]]
[EVENT_TYPE: [WEDDING / CORPORATE / GALA / OTHER]]
[EVENT_DATE: [EVENT_DATE]]
[ESTIMATED_GUEST_COUNT: [NUMBER]]
[SPECIAL_SETUP_REQUIREMENTS: [AV / ACCESSIBILITY / CEREMONY_FLIP / OTHER]]

Generate a comprehensive venue walkthrough checklist organized into categories:
1. Exterior & arrival
2. Main event space
3. Kitchen / catering area
4. AV & tech setup
5. Restrooms & accessibility
6. Emergency exits & safety
7. Staff & vendor staging areas
8. Final pre-open sweep

Each item should be a checkbox-ready action item. Formatted for a printed day-of binder.

You are an event planner summarizing a vendor contract for your own records and client communication.

[VENDOR_NAME: [VENDOR_NAME]]
[VENDOR_TYPE: [VENDOR_TYPE]]
[CONTRACT_VALUE: $[AMOUNT]]
[PAYMENT_SCHEDULE: [DEPOSIT / INSTALLMENTS / BALANCE_DUE_DATE]]
[KEY_DELIVERABLES: [LIST_WHAT_VENDOR_PROVIDES]]
[CANCELLATION_POLICY: [TERMS]]
[KEY_DEADLINES: [DATES_AND_MILESTONES]]

Write a plain-English contract summary (bullet format) covering:
- What this vendor provides
- Payment schedule and amounts
- Key deadlines
- Cancellation terms
- Any notable clauses or risks to flag

Format for a client-facing summary document. No legal jargon.

You are an event planner following up with a vendor who has missed a deadline or hasn't responded to your last message.

[VENDOR_NAME: [VENDOR_NAME]]
[VENDOR_TYPE: [VENDOR_TYPE]]
[ORIGINAL_DEADLINE: [DATE]]
[DELIVERABLE: [WHAT_WAS_DUE — contract, invoice, setup details, etc.]]
[DAYS_OVERDUE: [NUMBER]]
[EVENT_DATE: [EVENT_DATE]]
[URGENCY_LEVEL: Moderate / High / Critical]

Write a firm but professional follow-up email that:
- References the original deadline clearly
- States the impact on event planning if this isn't resolved
- Gives a new hard deadline with a specific ask
- Keeps the relationship intact while making urgency clear

Tone: Direct, professional, not aggressive.

You are an event planner negotiating pricing with a vendor whose quote came in over budget.

[VENDOR_NAME: [VENDOR_NAME]]
[VENDOR_TYPE: [VENDOR_TYPE]]
[THEIR_QUOTED_PRICE: $[AMOUNT]]
[YOUR_BUDGET: $[BUDGET]]
[GAP: $[DIFFERENCE]]
[EVENT_DATE: [EVENT_DATE]]
[VALUE_YOU_BRING: [REPEAT_BUSINESS / REFERRALS / PORTFOLIO_OPPORTUNITY / OTHER]]

Write a negotiation email that:
- Acknowledges the quality of their services
- States your budget constraint clearly and without apology
- Offers one or two creative paths to bridge the gap (reduce scope, payment structure, future referrals)
- Closes with a collaborative ask, not an ultimatum

Tone: Respectful, confident, solution-focused.

You are an event planner introducing two vendors to each other who will be working the same event.

[VENDOR_1_NAME: [NAME]] — [VENDOR_1_TYPE: [TYPE]]
[VENDOR_2_NAME: [NAME]] — [VENDOR_2_TYPE: [TYPE]]
[EVENT_NAME: [EVENT_NAME]]
[EVENT_DATE: [EVENT_DATE]]
[REASON_FOR_INTRO: Coordinate on [SPECIFIC_LOGISTICS — setup timing, shared space, handoff, etc.]]

Write a warm introduction email (under 150 words) that:
- Introduces both parties with brief context
- States why you're connecting them
- Gives one clear action for them to take next
- Keeps you out of the back-and-forth going forward

Tone: Warm, efficient, professional.

You are an event planner sending a post-event thank-you to a vendor who performed well.

[VENDOR_NAME: [VENDOR_NAME]]
[VENDOR_TYPE: [VENDOR_TYPE]]
[EVENT_NAME: [EVENT_NAME]]
[EVENT_DATE: [EVENT_DATE]]
[SPECIFIC_WIN: [ONE_THING_THEY_DID_THAT_STOOD_OUT]]
[REVIEW_PLATFORM: Google / Wedding Wire / Yelp / Your Website]

Write a thank-you + review request email that:
- Opens with a specific, genuine callout from the event
- Thanks them for their professionalism and execution
- Makes a soft ask for a Google/platform review with a direct link
- Mentions you look forward to working together again

Tone: Warm, genuine, reciprocal.

You are an experienced event planner creating a detailed day-of timeline.

[EVENT_TYPE: Wedding (ceremony + reception) / Corporate conference — choose one]
[EVENT_DATE: [DATE]]
[VENUE: [VENUE_NAME]]
[CEREMONY_START_TIME: [TIME]]  [OR CONFERENCE_START: [TIME]]
[RECEPTION_START_TIME: [TIME]] [OR CONFERENCE_END: [TIME]]
[GUEST_COUNT: [NUMBER]]
[VENDORS_INVOLVED: [LIST: CATERER / DJ / PHOTOGRAPHER / FLORIST / AV / OTHER]]
[SPECIAL_MOMENTS: [FIRST_DANCE / KEYNOTE / AWARD_CEREMONY / OTHER]]

Create a complete minute-by-minute timeline from vendor load-in through final breakdown, including:
- Vendor arrival windows
- Setup milestones
- Guest arrival + ceremony/conference start
- Program flow with buffer time built in
- Meal / break timing
- Special moments with exact times
- End-of-night / breakdown window

Format as a two-column table: Time | Activity. Ready for day-of binder distribution.

You are an event planner creating a 90-day master planning checklist for a client.

[EVENT_TYPE: [WEDDING / CORPORATE GALA / BIRTHDAY / CONFERENCE]]
[EVENT_DATE: [DATE]]
[GUEST_COUNT: [NUMBER]]
[BUDGET: $[AMOUNT]]
[SPECIAL_REQUIREMENTS: [CATERING_RESTRICTIONS / AV_NEEDS / THEMED_DECOR / OTHER]]

Create a week-by-week 90-day checklist organized into three phases:
- 90–60 Days Out: Venue, vendors, contracts, invitations
- 60–30 Days Out: Confirmations, catering, RSVPs, logistics
- 30 Days – Day-Of: Final counts, rehearsal, day-of kit, vendor callsheets

Each phase should have 8–12 specific action items. Checkbox format. Suitable for client handoff.

You are an event planner building a run-of-show document for a corporate event.

[EVENT_NAME: [EVENT_NAME]]
[CLIENT: [CLIENT_COMPANY]]
[DATE: [DATE]]
[VENUE: [VENUE_NAME]]
[PROGRAM_ELEMENTS: [KEYNOTES / PANELS / AWARDS / NETWORKING / MEAL_SERVICE / AV_PRESENTATIONS]]
[STAKEHOLDERS_ON-SITE: [NAMES_AND_ROLES]]
[AV_NOTES: [SLIDE_DECK_HANDOFFS / MIC_CHANGES / VIDEO_PLAYS]]

Create a run-of-show document with the following columns:
- Time
- Duration
- Activity / Program Element
- Who's Responsible
- AV / Tech Cue
- Notes / Contingency

Include a pre-show checklist (T-minus 2 hours to doors open) and a post-show wrap checklist.

You are an event planner building an emergency contingency plan for an upcoming event.

[EVENT_TYPE: [TYPE]]
[EVENT_DATE: [DATE]]
[VENUE: [VENUE_NAME] — indoor / outdoor / both]
[KNOWN_RISKS: Weather / Vendor no-show / Power outage / Medical emergency / Guest count spike]
[BACKUP_VENUE_AVAILABLE: Yes / No]
[TEAM_SIZE: [NUMBER_OF_STAFF]]

Create a contingency plan document covering:
1. Weather contingency (if outdoor elements exist)
2. Vendor no-show protocol (per vendor type)
3. Power/AV failure response
4. Medical emergency protocol
5. Guest over/under count adjustment
6. Communication tree (who calls who, in what order)

Each scenario should have: Trigger condition → Immediate action → Escalation path → Resolution.

You are an event planner creating a dietary and accessibility requirements tracking system for an event.

[EVENT_NAME: [EVENT_NAME]]
[EVENT_DATE: [DATE]]
[GUEST_COUNT: [NUMBER]]
[CATERING_VENDOR: [VENDOR_NAME]]
[VENUE_ACCESSIBILITY_FEATURES: [ELEVATOR / RAMP / ACCESSIBLE_RESTROOMS / PARKING]]
[KNOWN_REQUIREMENTS_SO_FAR: [LIST_ANY_KNOWN]]

Create:
1. A dietary requirements tracking template (columns: Guest Name, Dietary Restriction, Severity, Notes, Confirmed with Caterer)
2. An accessibility checklist for the venue walkthrough
3. A template email to send to guests requesting dietary/accessibility information pre-event
4. A day-of briefing note for catering staff covering all confirmed requirements

Format each as a standalone section ready for copy-paste.

You are an event planner writing a 4-touch guest communication sequence for an upcoming event.

[EVENT_NAME: [EVENT_NAME]]
[EVENT_DATE: [DATE]]
[VENUE: [VENUE_NAME + ADDRESS]]
[EVENT_TYPE: Wedding / Corporate / Private Party]
[RSVP_DEADLINE: [DATE]]
[DRESS_CODE: [IF_APPLICABLE]]
[SPECIAL_INSTRUCTIONS: [PARKING / SHUTTLE / GIFTS / DIETARY_FORM]]

Write all four guest communications:
1. Save-the-Date (sent [X] months out) — brief, exciting, just the essentials
2. Formal Invitation / Event Reminder (6–8 weeks out) — full details, RSVP link
3. Day-Of Reminder (morning of) — logistics, parking, timeline, contact number
4. Post-Event Thank-You (within 48 hours) — warm, specific, memorable

Each should be under 200 words. Format for email.

You are an event planner creating a post-event debrief document for internal use and client review.

[EVENT_NAME: [EVENT_NAME]]
[EVENT_DATE: [DATE]]
[CLIENT: [CLIENT_NAME]]
[EVENT_TYPE: [TYPE]]
[FINAL_GUEST_COUNT: [NUMBER]]
[FINAL_BUDGET_SPENT: $[AMOUNT] vs. $[ORIGINAL_BUDGET]]
[WHAT_WENT_WELL: [2–3 ITEMS]]
[WHAT_COULD_IMPROVE: [2–3 ITEMS]]
[VENDOR_PERFORMANCE_NOTES: [BRIEF_NOTES_PER_VENDOR]]

Create a post-event debrief with these sections:
1. Event Overview
2. Budget Recap (planned vs. actual, by category)
3. Timeline Adherence (what ran on time, what shifted)
4. Vendor Performance Summary (rated: Exceeded / Met / Below Expectations)
5. Client Feedback Summary
6. Key Wins
7. Improvement Areas for Next Event
8. Follow-Up Action Items with owner and deadline

Format for a 1-page PDF summary suitable for client delivery.

You are a social media copywriter for an event planning business.

[EVENT_TYPE: [WEDDING / CORPORATE / STYLED_SHOOT / BIRTHDAY]]
[VISUAL_DESCRIPTION: [WHAT'S_IN_THE_PHOTO — details, vibe, colors, setting]]
[PLANNER_NAME/HANDLE: @[HANDLE]]
[VENDOR_TAGS: @[FLORIST] @[PHOTOGRAPHER] @[VENUE]]
[CTA: Link in bio to inquire / DM to book / Comment your event date]

Write 3 Instagram caption versions:
1. Behind-the-scenes — raw, process-focused, "here's how we made it happen" energy
2. Event reveal — cinematic, emotional, final-result focused
3. Client win — social proof angle, highlight the transformation or result

Each caption: 3–5 sentences, hook in line 1, relevant emojis, hashtag block (15–20 tags) at the end.

You are an event planner writing a LinkedIn post to celebrate a business or event milestone.

[MILESTONE: [100TH_EVENT / FIRST_CORPORATE_CLIENT / LARGEST_EVENT_TO_DATE / TEAM_EXPANSION]]
[SPECIFIC_DETAILS: [NUMBERS / NAMES / WHAT_MADE_IT_SPECIAL]]
[LESSON_OR_INSIGHT: [ONE_THING_YOU_LEARNED_OR_WOULD_SHARE_WITH_OTHER_PLANNERS]]
[CTA: Follow for more / DM to collaborate / Tag a planner who deserves recognition]

Write a LinkedIn post (200–300 words) that:
- Opens with a scroll-stopping first line (no "I'm excited to share" openers)
- Tells the story of the milestone with 1–2 specific details
- Closes with a genuine insight or lesson
- Ends with a low-pressure CTA

Tone: Professional but human. Proud without being braggy.

You are an event planner responding to Google Business reviews.

[BUSINESS_NAME: [YOUR_BUSINESS_NAME]]
[REVIEWER_NAME: [NAME]]

Write two review response templates:

Version 1 — 5-Star Review Response:
[WHAT_THEY_SAID_BRIEFLY: [SUMMARY_OF_POSITIVE_REVIEW]]
Response should: thank them by name, reference one specific detail they mentioned, reinforce what makes your service special, invite future bookings or referrals. Under 75 words.

Version 2 — Unhappy Client Response:
[COMPLAINT_SUMMARY: [BRIEF_DESCRIPTION_OF_ISSUE]]
Response should: acknowledge without admitting fault, express genuine concern, take it offline with a direct contact, protect your reputation for future readers. Under 100 words. Zero defensiveness.

You are an event planner writing a seasonal email newsletter to your past client list.

[YOUR_NAME/BUSINESS: [NAME]]
[SEASON/TIME: [SEASON + YEAR]]
[NEW_AVAILABILITY: [DATES_YOU'RE_BOOKING]]
[SEASONAL_PROMO: [OFFER — early bird discount / bonus service / referral bonus]]
[RECENT_HIGHLIGHT: [A_RECENT_EVENT_YOU_CAN_MENTION]]
[CTA: Book a discovery call / Reply to this email / Click to see packages]

Write a newsletter (250–300 words) that:
- Opens with a personal, seasonal hook (not "I hope this email finds you well")
- Shares one genuine highlight or story
- Announces availability and any seasonal offer clearly
- Closes with a single, clear CTA

Tone: Warm, personal, not salesy.

You are an event planner writing Pinterest board descriptions to attract ideal clients.

[BOARD_TOPIC: [TOPIC — luxury wedding decor / corporate event inspiration / backyard party ideas / etc.]]
[YOUR_NICHE: [YOUR_SPECIALTY]]
[IDEAL_CLIENT: [WHO_YOU_SERVE]]
[KEYWORDS_TO_INCLUDE: [3–5_RELEVANT_KEYWORDS]]

Write 3 Pinterest board descriptions (2–4 sentences each):
1. One keyword-heavy, SEO-focused description
2. One emotionally-driven, vision-board-style description
3. One authority-positioning description ("As a [SPECIALTY] planner with [X] years...")

Include relevant keywords naturally. Each description should make someone want to follow the board AND reach out to book.

You are a copywriter writing bio copy for an event planner's marketing materials.

[PLANNER_NAME: [NAME]]
[YEARS_EXPERIENCE: [NUMBER]]
[SPECIALTY: [WEDDINGS / CORPORATE / LUXURY / DESTINATION / OTHER]]
[LOCATION: [CITY + REGION]]
[NOTABLE_ACHIEVEMENTS: [CERTIFICATIONS / PRESS / NOTABLE_EVENTS_PLANNED]]
[PERSONALITY_NOTE: [SOMETHING_PERSONAL — detail-obsessed, calm-under-pressure, etc.]]

Write 3 bio versions:
1. Short bio (50 words) — for Instagram, directories, vendor profiles
2. Long bio (200 words) — for website About page
3. Social proof bio (100 words) — leads with results and credibility, for proposals and media kits

Each version should have a distinct opening line. No "I'm passionate about..." openers.

You are an event planner writing a press release for a high-profile event you produced.

[EVENT_NAME: [EVENT_NAME]]
[CLIENT/HOST: [CLIENT_OR_ORGANIZATION]]
[EVENT_DATE: [DATE]]
[VENUE: [VENUE_NAME + CITY]]
[GUEST_COUNT: [NUMBER]]
[NOTABLE_ATTENDEES_OR_FEATURES: [SPEAKERS / PERFORMERS / NOTABLE_GUESTS / UNIQUE_ELEMENTS]]
[YOUR_COMPANY_NAME: [NAME]]
[QUOTE_FROM_CLIENT: "[PLACEHOLDER_QUOTE]"]
[MEDIA_CONTACT: [NAME + EMAIL]]

Write a standard press release format:
- Headline (bold, newswire-style)
- Dateline + lead paragraph (who, what, when, where, why)
- Body (2–3 paragraphs with event details and significance)
- Client quote
- Company boilerplate (2–3 sentences about your business)
- ### end marker + media contact

AP style. Under 400 words.

You are an event planner announcing a pricing increase to your existing client base.

[YOUR_NAME/BUSINESS: [NAME]]
[CURRENT_PRICE_RANGE: $[RANGE]]
[NEW_PRICE_RANGE: $[RANGE]]
[EFFECTIVE_DATE: [DATE]]
[REASON: [INCREASED_DEMAND / TEAM_GROWTH / COST_OF_OPERATIONS — keep it professional, not apologetic]]
[GRANDFATHERED_OFFER: Existing clients who rebook before [DATE] keep current pricing / No grandfathered rate]

Write a pricing announcement email that:
- States the change clearly in the first paragraph (no burying the lede)
- Frames it as a reflection of growth and quality, not an apology
- Includes any transition period or grandfathered rate offer
- Thanks them for their loyalty

Tone: Confident, professional, zero hedging.

You are an event planner pitching a client on upgrading from a day-of coordination package to full planning services.

[CLIENT_NAME: [CLIENT_NAME]]
[EVENT_TYPE: [TYPE]]
[EVENT_DATE: [DATE]]
[CURRENT_PACKAGE: Day-of Coordination — $[PRICE]]
[UPGRADE_PACKAGE: Full Planning — $[PRICE]]
[UPGRADE_BENEFIT: [WHAT_FULL_PLANNING_INCLUDES_THAT_THEY'RE_MISSING]]
[TRIGGER: [WHY_NOW — they mentioned stress / timeline is getting close / they're overwhelmed]]

Write an upgrade pitch email (under 250 words) that:
- Acknowledges where they are in planning
- Identifies one specific pain point you've noticed
- Presents the full planning package as the obvious solution
- States the price difference clearly
- Closes with a low-pressure CTA (a call, not a decision)

You are an event planner cold-pitching corporate event services to a local business.

[BUSINESS_NAME: [BUSINESS_NAME]]
[CONTACT_NAME: [NAME + TITLE]]
[YOUR_COMPANY: [YOUR_COMPANY_NAME]]
[YOUR_SPECIALTY: [CORPORATE_EVENTS / TEAM_EVENTS / PRODUCT_LAUNCHES / HOLIDAY_PARTIES]]
[RELEVANT_PORTFOLIO: [1–2 RELEVANT_EVENTS_YOU'VE_DONE]]
[CTA: 15-minute discovery call / Send portfolio / Proposal for upcoming event]

Write a concise cold pitch email (under 200 words) that:
- Opens with a relevant hook (not "I hope this finds you well")
- States who you are and what you do in one sentence
- Makes one specific, relevant connection to their business
- Closes with a single, low-friction CTA

Tone: Direct, professional, confident. Like a peer reaching out, not a vendor begging.

You are an event planner pitching a styled shoot collaboration to a photographer and florist.

[YOUR_NAME/BUSINESS: [NAME]]
[STYLED_SHOOT_CONCEPT: [THEME / AESTHETIC / VIBE]]
[PHOTOGRAPHER_NAME: [NAME]]
[FLORIST_NAME: [NAME]]
[DATE_PROPOSED: [DATE]]
[VENUE: [VENUE_NAME — confirmed or proposed]]
[WHAT_EACH_PARTY_CONTRIBUTES: [YOUR_ROLE / PHOTOGRAPHER_ROLE / FLORIST_ROLE]]
[SUBMISSION_TARGETS: [PUBLICATIONS_OR_BLOGS_YOU_PLAN_TO_SUBMIT_TO]]

Write a collaboration pitch email that:
- Hooks them on the creative concept in the opening
- Explains the mutual benefit (portfolio content + editorial submissions)
- States clearly what each party provides and what they'll receive
- Closes with a specific ask (hop on a call, confirm availability)

Tone: Enthusiastic, creative, professional. Fellow creative, not a client.

You are an event planner proposing a referral partnership to a wedding photographer.

[PHOTOGRAPHER_NAME: [NAME]]
[YOUR_NAME/BUSINESS: [NAME]]
[YOUR_MUTUAL_OVERLAP: [SHARED_CLIENTS / SAME_MARKET / SIMILAR_STYLE]]
[PROPOSED_ARRANGEMENT: Mutual referrals / Co-marketing / Preferred vendor listing / Styled shoot series]
[WHAT_YOU_BRING: [YOUR_NETWORK / CLIENT_VOLUME / SOCIAL_FOLLOWING]]
[CTA: Quick coffee / 20-minute call / Email reply]

Write a joint venture pitch (under 200 words) that:
- Opens with a genuine compliment on their work (specific, not generic)
- Proposes the partnership with clear mutual benefit
- Keeps it low-commitment in the CTA
- Sounds like a peer reaching out, not a pitch deck

Tone: Casual-professional, genuine, collaborative.

You are an event planning business owner writing a job description for an event coordinator or day-of assistant.

[BUSINESS_NAME: [NAME]]
[ROLE_TITLE: Event Coordinator / Day-of Assistant / Lead Planner Assistant]
[EMPLOYMENT_TYPE: Part-time / Contract / Full-time]
[PAY_RANGE: $[RANGE] per event or per hour]
[EVENTS_PER_MONTH: [AVERAGE_NUMBER]]
[KEY_RESPONSIBILITIES: [LIST_3–5_MAIN_DUTIES]]
[REQUIREMENTS: [EXPERIENCE / SOFTWARE / AVAILABILITY_REQUIREMENTS]]
[HOW_TO_APPLY: [EMAIL / FORM / INSTAGRAM_DM]]

Write a job description that:
- Opens with a 2-sentence company culture snapshot
- Lists responsibilities in bullet format
- States compensation and schedule requirements clearly
- Closes with application instructions and deadline

Tone: Professional but personable — you want someone who actually wants to work events, not just needs a job.

You are an event planner creating a post-event survey for clients.

[EVENT_TYPE: [WEDDING / CORPORATE / PRIVATE_PARTY]]
[CLIENT_NAME: [NAME]]
[EVENT_DATE: [DATE]]
[SURVEY_PLATFORM: Google Forms / Typeform / Paper / Email]
[AREAS_TO_COVER: Overall satisfaction, communication, timeline, vendor performance, value, likelihood to refer]

Write a 10-question post-event survey that includes:
- 3–4 rating scale questions (1–5 or 1–10)
- 3–4 open-ended questions
- 1 Net Promoter Score question ("How likely are you to recommend us?")
- 1 testimonial permission question ("May we share your feedback publicly?")
- 1 referral prompt

Include an intro paragraph explaining why you're sending it (2 sentences, warm tone). Format for copy-paste into any survey platform.