ChatGPT for Executive Assistants: 35 Prompts to Work Smarter at the Top

Draft a professional email from [executive name/title] to [recipient role] regarding [topic, e.g., a partnership opportunity, a meeting request, a vendor issue]. Tone: [formal/warm/direct]. Length: [short/medium]. Include a clear ask or next step in the closing.

Write a polished decline email on behalf of a [C-suite executive] to [type of sender, e.g., a speaker bureau, an investor seeking a meeting, a nonprofit requesting a donation]. Keep the tone gracious and leave the door open for the future.

Draft a follow-up email from a [CEO/COO/CTO] to [recipient] after [type of meeting or event, e.g., a sales demo, a board dinner, an industry conference]. Include a brief recap, appreciation, and a proposed next step.

Write an executive announcement email to [audience, e.g., all-staff, board members, investors] regarding [news, e.g., a new hire, a strategy shift, a company milestone]. Tone: [confident/celebratory/transparent].

Create a template for an executive's weekly CEO update email to the leadership team. Include sections for wins, key metrics, priorities for the week ahead, and one question or challenge for the team to weigh in on.

Draft a sensitive email from [executive] to [recipient, e.g., a departing employee, a client who experienced an issue, a partner in a difficult negotiation]. Keep the tone empathetic, professional, and clear about next steps.

Rewrite the following email draft in the voice of a [communication style, e.g., direct and data-driven / warm and collaborative] executive: [paste draft]. Clean up grammar, sharpen the message, and remove unnecessary filler language.

Write a one-page briefing document for a [type of meeting, e.g., investor call, board meeting, client pitch, media interview]. Include: meeting purpose, key attendees and their backgrounds, key topics to address, potential questions to anticipate, and recommended talking points.

Create a pre-read document for a board meeting covering three agenda items: [Item 1], [Item 2], [Item 3]. For each item include a brief context summary, key data points, and a recommended decision or action.

Draft a meeting agenda for a [duration] [type of meeting, e.g., quarterly business review, strategy offsite, stakeholder alignment call]. Include time blocks, discussion leaders for each section, and a parking lot section for off-agenda items.

Write a post-meeting summary and action item log for a meeting that covered [topics]. Include key decisions made, action items with owners and due dates, and any unresolved questions.

Create a speaker briefing document for [executive name/title] preparing for [type of speaking engagement, e.g., a panel discussion, a keynote, a podcast interview]. Include key talking points, likely questions, audience background, and dos/don'ts.

Write a competitive landscape briefing for an executive meeting with [prospect/client/partner] in the [industry] space. Summarize [3–4 key competitors] in terms of positioning, strengths, and weaknesses. Keep it to one page.

Draft a 'morning briefing' email template the EA can send to the executive each day. Include sections for: today's schedule, key priorities, flagged emails requiring attention, and any overnight news relevant to [industry].

Write a detailed travel itinerary for a [duration] business trip to [city/country] for an executive attending [event or meetings]. Include flight schedule placeholders, hotel, ground transportation, meal reservations, and buffer times between engagements.

Create a pre-trip checklist for an executive traveling internationally. Include passport/visa requirements, currency, time zone adjustment tips, tech/device prep, emergency contacts, and backup plans for common travel disruptions.

Draft a travel confirmation summary email to send to an executive before their trip. Include all confirmed bookings, key contacts at each destination, local emergency numbers, and a day-by-day summary.

Write a vendor comparison table for [3 hotel options / flight options / car service providers] for a trip to [destination]. Include columns for cost, amenities, proximity to meeting venues, cancellation policy, and recommended choice.

Create a reimbursement and expense report template for executive travel that covers: transportation, meals, accommodation, entertainment, and miscellaneous. Include a submission checklist and policy reminders.

Draft a last-minute travel disruption email the EA can send on behalf of the executive when a flight is delayed or a meeting needs to be rescheduled. Keep it professional, brief, and solution-focused.

Write a logistics brief for an in-person executive offsite or team retreat at [location]. Include arrival instructions, agenda overview, AV/tech setup notes, catering logistics, and emergency contacts.

Create a project status update template the EA can maintain and distribute weekly. Include sections for: project name, current phase, key milestones, blockers, upcoming deadlines, and owner.

Write a delegation brief for [task or project] that the EA can hand off to a team member or junior staff. Include background, objective, success criteria, deadline, and key contacts.

Draft a priority triage framework for an EA managing an executive's inbox and task list. Include criteria for urgent/important vs. delegate vs. defer vs. delete, and suggested response time windows.

Create a vendor or contractor onboarding checklist for a new [type of vendor, e.g., PR agency, IT consultant, catering company] working with the executive's team. Include contract, communication protocols, access needs, and first-90-day expectations.

Write a project kickoff email from the executive's office to [team or external partner] for [project name]. Include project purpose, roles and responsibilities, key milestones, communication norms, and first meeting request.

Draft an executive's monthly focus document — a one-page internal summary of their top 3 goals, key commitments, and 'do not disturb' priorities for the month. Designed for the EA to prepare and share with close staff.

Create a template for a 'week in review' note the EA prepares for the executive every Friday. Include: completed priorities, open items carrying forward, notable wins, and anything requiring a decision next week.

Write a LinkedIn summary for an executive assistant with [X] years of experience supporting [C-suite / senior leaders] in the [industry] sector. Highlight strategic value, discretion, and key accomplishments. Keep it confident and specific.

Draft a performance review self-evaluation for an EA covering [timeframe]. Include sections for: key contributions, examples of initiative or proactive problem-solving, skills developed, and goals for the coming period.

Create a 30-60-90 day plan for a new executive assistant role at a [company type, e.g., tech startup, Fortune 500, private equity firm]. Include learning goals, relationship-building priorities, and quick-win opportunities.

Write a professional bio for an executive assistant to use on a company website, speaking panel, or professional association profile. Highlight experience, specializations, and the value they bring to senior leadership.

Draft 5 interview answers for common executive assistant interview questions, including: 'How do you prioritize competing demands?' and 'Tell me about a time you handled a sensitive situation with discretion.' Keep answers specific and results-oriented.

Create a skills development plan for an EA who wants to advance into a Chief of Staff or Operations role. Include: skills to build, certifications or training to pursue, experiences to seek out, and a 12-month timeline.

Write a thank-you note from an EA to an executive they've worked closely with for [timeframe], acknowledging the working relationship and professional growth. Keep it warm, professional, and appropriately personal.